The Problem
Your fee earners spend 10-15 minutes writing file notes after every client call. Notes are often delayed, incomplete, or never written at all. That's 2+ hours per person per day on admin that adds zero value.
The Solution
File Note Automator detects when a call ends, transcribes it, and generates a structured file note in your firm's format - posted to your practice management system within 90 seconds. The fee earner reviews and approves every note before it's filed. Works with any phone system you're already using.
12 min
saved per call
~$0.25
API cost per call
90 sec
call end to file note
Any
phone system supported
How It Works
1
Call ends - system detects it automatically
2
AI transcribes and generates a structured file note using your firm's templates
3
Fee earner reviews, edits if needed, approves - note posts to your PMS
Works With
Phone Systems
Microsoft Teams, 3CX, RingCentral, Zoom Phone, traditional PBX
Practice Management
Actionstep, LEAP, Smokeball (others on request)
Pricing
Standard
1-10 fee earners
One-time setup
$3,500
Retainer
$495/mo
$412.50/mo billed annually (save $990)
Most common
Professional
11-25 fee earners
One-time setup
$5,500
Retainer
$795/mo
$662.50/mo billed annually (save $1,590)
Enterprise
26+ fee earners
One-time setup
From $7,500
Retainer
From $1,295/mo
Annual pricing available - contact us
AUD + GST. API costs (~$0.25/call) paid directly to your AI provider. No markup. No per-user fees. You own everything we build.
What Makes This Different
- Works with your existing phone system - no replacement required
- Fee earner reviews every note before posting - nothing auto-publishes
- Custom templates per practice area (PI, family, criminal, commercial)
- You own the code, config, and API keys - no vendor lock-in
- Direct support from the person who built it
"Deployed at Splatt Lawyers and Aussie Injury Lawyers. Fee earners save approximately 12 minutes per call."